Office Administrator

Real Estate: 1 year

Administration: 1 year

Level of education - Bachelor


FRI 2pm – 8pm 

SAT – SUN 10am – 5pm

Job Type: Part-time

Salary: $15.00 to $25.00 /hour

Job Description:

The purpose of this role is to provide high-level administrative and sales support to staff, sales agents and management with minimal supervision and to ensure that the office is running in a smooth and professional manner. Incumbents in this job may perform all or portions of the following duties and responsibilities.

Who We Are

We are a growing, boutique real estate brokerage firm based in Markham that has had great success since opening in 2012. Employees at Big City Realty work closely together to support the growth of the company and strive to improve on a daily basis. We are very service oriented, we give our clients our best treatment, and work diligently every day to ensure that they are happy. We have fun, strive to keep our work environment exciting, we love where we work and who we work with!

Who You Are

  • Technically skilled (good with systems, data, computers, electronics, etc.)
  • Integrity and trust are among your top values
  • You are a problem solver – if you don’t have the answer, you will search to find one
  • Very detail oriented
  • A natural communicator

Please submit your Resume and Cover Letter and any relevant references to apply for this position.

General Responsibilities:

  • Reception duties – answer telephones, book and confirm appointments, send emails, calendar invites, filing, photocopying, printing, etc.
  • Prepare Listings – schedule photography, floor plans and home inspections, brochures, write listings, complete listing paperwork, appointment instructions, order sign installations, post listings to our websites, etc.
  • Type offers using Web Forms, type and fill out other paperwork including cancellations, listing agreements, price changes
  • Day to Day filing/faxing/photocopying/arranging couriers/mail sorting
  • Running online and offline email campaigns to increase company productivity
  • Scheduling for Broker of Record.
  • Administrative support to the team
  • Open and close the office

Additional Responsibilities:

  • Writing articles/blog posts for our websites
  • Automating processes (websites, data, email campaigns, etc.)
  • Weekly recycling of preconstruction leads
  • Reports (monthly, weekly if applicable)
  • Quality Assurance of data, leads, emails, articles, etc.
  • Due diligence on clients for residential property applications
  • Research on new tools, systems, equipment, etc. for office
  • Research on developers and projects
  • Introduce new systems/procedures to the company and supervise the implementation of such systems


  • Minimum high school education, with a preference for college-level courses/ diploma
  • Ability to troubleshoot minor problems
  • Real estate experience is an asset
  • Technical experience with data, automation, spreadsheets is an asset
  • Ability to multi-task
  • Work well under pressure to meet tight deadlines
  • Excellent computer skills – superior knowledge of Microsoft Office
  • Ability to learn quickly
  • Customer service experience
  • Strong verbal and written communication skills
  • DocuSign, WOLFConnect, Web Forms, MLS, HubSpot, MailChimp, Zapier experience is an asset

Please apply below

Job Application

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